A website content library keeps you on track to publish blog posts, while helping you stay organized and get the most out of your online content.
So if you have a website or blog, use this simple strategy to create an editorial calendar and content database that will make managing your digital presence easy.
What Is a Website Content Library?
A website content library is an upgraded version of an editorial calendar. It outlines what you plan to publish and organizes what you have already published.
It’s a complete digital database made up of three sections.
- Landing Page List — a library of all of your non-blog webpages
- Content Asset List — a library of all of your opt-in offers, freebies, and large content assets
- Editorial Calendar — a diary of upcoming and previously published blog posts
The three pieces come together to create a library that outlines your entire website presence.
Why Do You Need a Website Content Library?
Let’s face it. Blogging and keeping track of online content can be messy.
It’s easy to forget about content you wrote years or even just months ago. Without a schedule, you’re always forgetting ideas you have for blog posts. And, without an organized list of pages, you waste a lot of time looking for other pages and assets on your site.
A website content library resolves all of those issues.
When it’s in place, you can:
- Outline a strategic plan for posts you want to publish
- Easily find blog posts and pages
- Easily promote your content upgrades, products, and services
- Create call-to-actions in less time
- Improve your opt-in conversion rate
- Efficiently republish and repurpose content
So, how do you create a website content library and receive all of these benefits?
How to Create a Website Content Library
It’s fairly easy to set up the framework for your website content library. The grunt work of filling in your data is the most difficult part.
So if you’re new to blogging or managing an online presence, it’s a good idea to start this as soon as you build a website.
Step 1) Create a Landing Page List
The landing page list is a library of all of the important pages on your website. Create a spreadsheet (I strongly recommend using Google Docs) that has a place for the following information:
- Page Title
- Link URL
- Keyword assigned to the page
- Page type
Go through your website and add every important page to this list. An important page is anything you think you will want to or need to reference in the future. That may include your landing, about, product, category, contact, and bio pages.
Step 2) Create a Content Asset List
A content asset list is a library of all of your content upgrades and valuable assets. In the same spreadsheet, create a new tab for this list of data and include the following information:
- Asset title
- Type of asset
- URL to get to the page promoting the asset
- URL to the actual asset
- Link to a call-to-action that promotes the asset (I like to create a fancy call-to-action boxes using custom HTML for each of my content assets. I create a document with this custom HTML and link to it in my Content Asset List so I can quickly access and pull the code when I want to use it.)
Content assets include any upgraded content you have such as ebooks, PDFs, and guides. It should also include offers and opt-ins for an email series, online course, promotion, consultation, or newsletter.
Step 3) Create an Editorial Calendar
An editorial calendar is a list of posts that appear on your blog. In this case, include the following information for both future and past posts:
- Due Date
- Assigned writer
- Publish date
- Live URL link
- Content type
The reason that I recommend using this section for both past and future posts is that it puts all of your information in one place. You can see what you have done and use it to guide what you will do.
I also recommend tracking your email schedule here too. Again, having everything in one place makes it easier to assess, plan, and execute.
How To Use a Website Content Library
Okay, now that you have a website content library filled with data from your website, let me show you exactly how this resource will help you.
Don’t feel like creating a website content library on your own? At the bottom of this post, get my pre-made templates so all you have to do is plug in your information.
Avoid using the same keyword on more than one page.
It’s a bad SEO practice to assign the same primary keyword to more than one page on your website. When you do that, you are in a way, trying to compete with yourself for a search term. This causes search engines to have a difficult time trying to understand which page is more important.
With a list of all of your pages and post and their corresponding keywords, it’s easy to avoid this mistake. You can quickly reference your list to make sure you haven’t already used the keyword.
Simplify internal linking.
Internal linking (which is linking to other pages of your website on a page of your website) helps both audiences and search engines navigate and understand your website. When you publish a new page or post on your website, you should add internal links to other pages.
It is also a best practice to use anchor text that matches the keyword of the page you are linking to. This is an easy task to accomplish when you have a website content library. When you complete a post, look at your Landing Page List and Editorial Calendar to find pages to link to (along with the right keywords to use).
Promote your opt-ins and content upgrades.
Now that you have a Content Asset List, it’s easy for you to review your upgraded content. When creating new content, refer to this list and include links and promotions whenever relevant.
Also, as you create new blog posts, always come up with topics that will lead into one of the content assets from your list. This will increase the likelihood of you remembering to promote your opt-ins and grow your subscriber list.
Quickly add call-to-actions.
Every post and page on your website should end with a call-to-action that tells the audience to take the next step toward doing business with you. Creating those call-to-actions is easier now that you have a list of content assets to promote and links to promotional language and copy that is already crafted.
And, if your call-to-action is to drive the audience to another page, that is easier too. You can simply look at your list of pages to find the link to the page that you want them to go to.
Create plans for new content.
Your website content library will make your content creation plans much easier. Now, you can:
- Easily identify gaps in topics and create posts that fill the void.
- Share your past content with new team members so they avoid pitching ideas for content you’ve already created.
- Track and manage your upcoming posts.
- Identify old posts so you can republish content.
- See all of your content so you can develop ideas to repurpose what you’ve already created.
Being able to assess and review all of your content at one time — past, present, and future — makes it easier to develop and grow your digital content plans.
As you can see, a little upfront work to create a content library for your website will pay off in the long-run. It will make your life easier and your website better.
So, what are you waiting for? Start creating and building your website content library today.
And, to make it even easier on you — grab the templates I used in this post. All you have to do is fill in your info and you’ll be on your way to a more efficient and effective content plan.
Start Your Website Content Library
Get Your Free Starter Sheets
Save yourself time and energy. Get all of the website content library templates mentioned in this post and start your library today.
Enter your email for immediate access.